Board of Directors

Board Positions

Introduction

• All terms run from January of calendar year to January

President

• Serves as a member of the Executive Committee.
• Participates in at least 75% of Executive Committee Conference calls/meetings.
• Establishes agenda, meeting times and dates for Executive Committee meetings.
• Establishes agenda for Regular Business Meetings.
• Chairs the Executive Committee and regular business meetings.
• Establishes short term and long-term goals and objectives with input from the Executive Committee and society membership.
• Acts as the Society’s representative in Society matters.
• Is responsible for ongoing review and annual review of the Society’s goals and objectives.
• Appoints and directs committees as appropriate.
• Submits the Annual Report to membership at the annual business meeting in December.
• Is a current ASHRM member.
• Attends ASHRM conference on behalf of the Society.
• Introduces new members at Society meetings.
• Sends out membership renewal reminders/notices to all current and past members in January of each year.

Past-President

• Serves as a member of the Executive Committee.
• Participation in at least 75% of the Executive Committee conference calls/meetings.
• In collaboration with the Executive Committee solicits nominations from membership, reviews candidates, and selects the winner of the Glenn T. Troyer award by mid-November.
• Assist the current President and other Executive Committee members to develop, review and implement goals and objectives.
• Assist the current President and other Executive Committee members in carrying out their assigned duties in governing the Society
• Solicits and oversees corporate sponsorship annually.

President-Elect

• Serves as a member of the Executive Committee.
• Participates in at least 75% of the quarterly Executive Committee calls/meetings prior to educational programs.
• In collaboration with the Executive Committee develops agenda and topics for educational programs.
• Functions as the President should the office be vacated or if the President is unavailable.

Treasurer

• Serves as a member of the Executive Committee.
• Participation in at least 75% of Executive Committee conference calls/meetings.
• Receives, records and deposits: annual membership dues, meeting registration fees, donations, and any other miscellaneous moneys received.
• Pays all expenses for the Society, including but not limited to, post office rental, educational meetings, speaker expenses, printing costs, mailing costs, and chapter supplies.
• Maintains and balances the Society’s accounting books.
• Prepares the treasurer’s report, showing debits and credits, prior to each business meeting and at the request of the Executive Committee.
• Prepares annual Indiana Not-for-Profit tax returns according to Indiana requirements.
• Send out 2nd notice of non-paid membership dues to all previous year members by March 31st.
• Provides name and demographic information of new members to the Executive Committee.
• Maintains the membership roster on the web site.
• Provides notification to member of paid dues upon request.
• Responsible for the maintenance of the pot office box. (May delegate authority to another member).
• Ensure that two Executive Committee officers are authorized so sign checks. The primary signature being that of the Treasurer.

Members At Large

• Serves as a member of the Executive Committee.
• Participation in at least 75% of the Executive Committee Conference calls/meetings.
• Order current officer/Glenn Troyer Award Recipient plaques to be presented at the December Business meeting.
• Establish and chair a nomination committee consisting of two additional members to prepare a full slate of candidates and ensuring that the elections for new chapter officers are held in accordance with the society bylaws.
• Sends acknowledgement letters to new and renewing members. The letters will contain a brief organizational overview and orientation to the web site.

Secretary

• Serves as a member of the Executive Committee.
• Participation in at least 75 % of the Executive Committee conference calls/meetings.
• The Secretary functions as the President until an election is conducted should the offices of the President and President Elect be vacated.
• Prepare and maintain an accurate record of the proceedings of the following meetings:
  1. Executive Committee
  2. Regular business
  3. Special called meetings
  4. Telephone conferences of the Executive Committee
• Record an accurate count of attendance at each Executive Committee meeting and report in minutes.
• Responsible for distribution of business meeting minutes to the membership in a timely manner. (may be delegated)
• Prepare any correspondence as directed by the President or President Elect.